The amount of information required by the Council will vary in proportion to the contracts’ value. Low value contracts require limited information, whilst contracts awarded by tender (more than £30,000) may require more extensive information, including:
Companies may be asked for certain financial information relating to each of the last three years (it may be two years in some contracts). Private limited companies and public limited companies must submit fully audited accounts as registered with Companies House.
Other applicants should forward copies of financial statements, business plans or a certified statement of turnover to the Council.
This information is used to assess the financial position of the company in relation to the size of the contract. Information is also required to check that a company is registered (if appropriate) for tax and complies with the Council’s insurance requirements.
If a company has less than 3 years financial information, they may still be considered depending on the nature of the contract.
Experience and technical ability
Further information requested seeks to assess whether a company has the relevant experience and technical ability to carry out the categories of work and to provide the type and quality of service required. If an application relates to a specific contract, it may be necessary to provide references.
Some further questions may be asked, tailored to the needs of the individual contract. The responses and supporting evidence will be used to assess whether a company has the required level of skills and abilities to tender. This could include accreditations such as FENSA, CORGI, ISO, IIP (or equivalent) etc.
Health and safety
Depending upon the nature of the goods/services/works, organisations may be required to submit a copy of their Health and Safety Policy.
For certain contracts including works contracts, organisations may be required to demonstrate that they have a suitable quality assurance system. This may be demonstrated by certification by an approved assessment company or by the Council reviewing the company and accepting the organisations quality manual.
Equal opportunities and race relations
Isle of Anglesey County Council is committed to equal opportunity, equal access and positive outcomes. The Council aims to ensure that organisations that provide services on behalf of the Council comply with equal opportunities legislation and promote equality of opportunity.
The Council also aims to encourage those organisations and individuals with which it does business to observe and adhere to the principles contained within the Council’s Equal Opportunities Policy.
Sustainability and environmental care
Isle of Anglesey County Council is committed to protecting the environment and ensuring a better quality of life for everyone now and for future generations. Within the procurement strategy there is a reference to sustainability and how we as a Council should ensure that sustainable development is built into the tendering documentation.
Isle of Anglesey County Council uses the Welsh Purchasing Card’s (WPC) introduction as a payment method for certain purchases. Tenders may specify that suppliers be able to accept the WPC.